Job Description
Raffe Hotels & Resorts is seeking a proactive and detail-oriented Purchasing Officer to support the procurement and supply chain operations across the Group’s properties. This role is responsible for sourcing, purchasing, and coordinating the timely delivery of goods and services required for the efficient operation of the hotels and resorts, while ensuring compliance with company policies, approved budgets, and procurement procedures.
The Purchasing Officer will work closely with internal departments and suppliers to maintain adequate stock levels, secure competitive pricing, monitor purchase orders, and ensure quality standards are met. The successful candidate will contribute to cost control initiatives, maintain accurate procurement records, and support the overall operational effectiveness of Raffe Hotels & Resorts through efficient purchasing practices and strong supplier relationships.
Key Responsibilities:
- Develop and implement purchasing strategies in conjunction with the Group Financial Controller
- Managing daily purchasing activities including supervising staff and task allocation
- Managing supplier relations and negotiating contracts, prices, timelines, etc.
- Maintaining the supplier database, purchase records, and related documentation
- Ensuring that all procured items meet the required quality standards and specifications, including implementation of order receipt procedures and HACCP quality checks for incoming food deliveries
- Preparing cost estimates and managing budgets
- Manage project budgets – reconciling all projected budget claimed invoices through accurate payment tracker and handover to Finance for proper approval process
- Initiate purchase orders for approval prior to order confirmation
- Manage procurement for group service providers
- Manage island barge logistics – ensuring barge is loaded in a timely manner for the island resorts, ensuring fuel, water and gas are consistent in supply
- Train new employees in the purchasing process and how to use the purchasing system
- Retain expert knowledge of local, national and international suppliers for hotel related products and items
- Complete import documentation and processes as required to ensure smooth and prompt release of imported items
- Manage open and closed tender and preferred supplier procurement process, including liaison with Department Heads, monitoring of property TOR submission to Head Office, preparation of tender dossier, coordinating of tender committee review, notification to all suppliers and receipt of signed tender agreement
- Ensure Conflict of Interest forms are completed and submitted to HR on an annual basis, and COI declarations are maintained in the tender evaluation file
- Manage procurement and delivery process to ensure that orders are delivered in a timely manner
- Ensure all requisition orders are submitted in SAGE for approval to specified deadlines
- Compile procurement report for the last twelve (12) month period and submit to the Group Financial Controller and General Manager in a timely manner to assist them with planning and forecasting for the next financial period
- Use approved Procurement Plan to administer the procurement needs for the coming year and where necessary, liaise with the respective departments informing them to launch the respective procurements as per the approved plan
- Obtain annual compliance documents from preferred suppliers
- Develop and maintain the annual Negotiated Procedure Procurement Register
- Evaluate new product requests received, research vendors and select most suitable vendor
- Liaise with Finance Officer regarding entering of new inventory product into SAGE
- Obtain required compliance documentation from all new vendors
- Identify potential overseas wholesalers or retailers and obtain quotes
- Any other reasonable task as requested by your manager
What We’re Looking For:
- Tertiary qualification in business administration or related field is preferred.
- Demonstrated knowledge of inventory and supply chain management.
- Minium 3 years’ experience in a purchasing role, preferably within a hotel or resort environment.
- Sound understanding of purchasing procedures.
- Experience in engineering and overseas purchasing.
- Strong communication, negotiation, and organizational skills.
- Proficiency in Microsoft Word, Excel, email applications, and knowledge of Sage software will be added advantage.
- Able to work under minimum supervision and meet strict deadlines in a fast-paced environment.
- Honest, reliable, punctual, and professionally presented.
- Flexible to work extended hours when required.
- Valid group 2 driver’s license.
Join Fiji's leading hotel family where people come first.
- Competitive salary package offered.
- Supportive workplace with ongoing training.
- FREE staff meals + family discount rates
- Plus, more attractive employee benefits
To apply, submit your resume & cover letter
To hr@raffehotels.com
Applications close 31 July 2026
